Privacy Notice

Introduction

Possability People own and operate the Brighton and Hove PA Noticeboard. We take your privacy very seriously and we will look after any information that you give to us with great care. Our Privacy Policy describes exactly how we will do this. It’s important that you read and understand what it means.

If you need support to understand this policy or if you need it in a different format, please email pan@possabilitypeople.org.uk or call us on 01273 89 40 40

You can also write to us at Montague House, Montague Place, Brighton, BN2 1JE

If you have any questions about this Privacy Policy and how we process and protect your information you can contact us as above.

PA Noticeboard Privacy Policy – last updated February 2024

When we talk about Possability People “we”, ‘’our’’ or ‘’us’’ in this policy, we are referring to Possability People, Registered Charity No. 1114435 and registered company number 05706441, and Possability People Trading Limited 7961915 whose main office is at Montague House, Montague Place, Brighton, BN2 1JE.

We will process and protect your personal information as set out in this Privacy Policy, so please read it carefully.

Possability People is registered with the UK’s Information Commission as a Data Controller (registration no. Z9038561).

Changes to this privacy policy

We may modify this Privacy Policy at any time, however, if we make any material changes to it we will revise the date at the top of the policy and email you so that you have the opportunity to review the changes before they become effective.

Your responsibility to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed should your personal data change during your relationship with us. You can do this at any time by contacting us by post or email or phone (as set out on the first page) if you (i) need to inform us of any personal data changes during your relationship with us or (ii) object to any changes.

What information do we collect from you?

Personal data or personal information, means any information about you from which you can be identified (“Personal Information”). It does not include data where the identity has been removed (anonymous data).

The PA Noticeboard is for information purposes only to help pas find work and to help employers find pas more easily.

For pas

Your name and preferred method of contact details will only be visible to registered users of the site and will only be used by employers to contact you regarding your suitability for their vacancy.

For Employers

Your name and preferred methods of contact details will only be visible to registered users of the site and will only be used by pas to contact you regarding your vacancy.

The information on pas is only to be used for your own purposes and relevant to finding a PA.

You must not divulge personal details of pas to any other sources.

Automated technologies or interactions

If you visit our website we may automatically collect Personal Information about your equipment, browsing actions and patterns. For example, we collect information which may include your IP address, the browser type, your location, language preferences, device information and access times. We collect this personal data by using cookies, pixel tags and other similar tracking technologies. The sole purpose of passively collecting your information is to improve your experience when using our services.

Cookies

We may also receive Personal Information about you if you visit other websites employing our cookies. Please see our cookie policy for further details

What happens if you don’t provide us with your personal data

If you don’t provide us with Personal Information when required it will mean that we cannot provide you with our services. For example, if you don’t provide us with your email address you will not be able to register to use the PA Noticeboard.

Providing consent

We will only us your information where we have a legal right to do so, where you have explicitly consented to us doing so, and will always respect your rights.

You can withdraw your consent at any time by contacting us using one of the methods above.

By agreeing to this Privacy Policy you are consenting to us processing and protecting your Personal Information in accordance with this Privacy Policy.

How do third parties use your personal information?

In order to provide you with our services, we may need to give your personal data to third parties who will process your data on our behalf, as set out in the table below.

We require all third parties to respect the security of your Personal Information and to process it in accordance with the law. We do not allow our third party service providers to use your Personal Information for their own purposes and only permit them to process your Personal Information for specified purposes and in accordance with our instructions.

Brightminded: provide technical support to the PA Noticeboard and provide hosting, both necessary for the running of the site. In the course of providing general IT support they will have access to your contact info; (Name, email, information listed on profile or advert)

Links to other websites

The website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. Linked websites are responsible for their own privacy practices and you should check those websites for their respective privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

When we receive personal data about you from third parties and public sources we will comply with all necessary data protection obligations.

We do not sell or exploit your Personal Information commercially by giving it to third parties and we will not sell, rent, distribute or otherwise make Personal Information available to any third party without your prior permission.

Your rights in relation to your personal information

You have rights under data protection laws in relation to your personal data, in particular under the General Data Protection Regulation (GDPR) you have the following rights:

To request access to your personal data (commonly known as a “Subject Access Request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
To request confirmation as to whether or not your personal data is being processed.
To request the correction of your personal data that you consider to be inaccurate. This enables you to have any incomplete or inaccurate data we hold about you corrected. However, we may need to verify your identity and the accuracy of the new data you provide to us.
To request erasure of your personal data. This enables you to ask us to delete or remove personal data, for example: (i) where there is no good reason for us continuing to process it; (ii) where you have successfully exercised your right to object to processing (see below); (iii) where we may have processed your information unlawfully; (iv) where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons. These reasons will be notified to you at the time of your request.
To object to processing of your personal data. This enables you to object to the processing of your personal data if you feel it impacts on your fundamental rights and freedoms. For example, this
Can be where we are processing your personal data for direct marketing purposes. In some cases, we may have compelling legitimate grounds to process your information which can override your right to object.
To request restriction of processing your personal data. This gives you the option to ask us to suspend the processing of your personal data in the following scenarios: (i) if you want us to establish the data’s accuracy; (ii) where our use of the data is unlawful but you do not want us to erase it; (iii) where you need us to hold the data, even if we no longer require it e.g. To establish or defend legal claims; or (iv) you have objected to our use of your data but we need to verify whether we have overriding legitimate ground to use it.
To request transfer of your personal data. If you request us to do so, we will provide to you, or a third party of your choice, your personal data in a commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use, or where we have used the information to perform a contract with you.
To withdraw consent to the processing of your data. If you request us to do so, we will no longer process your data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we will not be able to provide the Services for you. Also, we will advise you of this at the time you withdraw your consent.
To not have a decision made about you based solely on automated processing

How do I request information?

If you wish to exercise any of the rights set out above you will need to complete the Subject Access Request (SAR) form or if you require it posted or in a different format please contact 01273 89 40 40 or email pan@possabilitypeople.org.uk.

The form helps us respond quickly by indicating what information you think we may hold and why you think we hold Personal Information about you.

We will respond to you within 30 days of receipt of your request. Occasionally it may take us longer than 30 days if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

You will not have to pay a fee to access your personal data (or to exercise Your Rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

How do we keep your personal information secure?

We have put in place appropriate security measures to prevent your personal data from being lost, altered or disclosed, used or accessed in an unauthorised way. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know it. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Does your personal information go outside of the European Economic Area (EEA)?

The sites hosted for us by Bright Minded (www.possabilitypeople.org.uk, all the PA Noticeboards and It’s Local Actually) are all hosted at data centres in London or Ireland.

Data and emails within Microsoft Cloud are all stored on EEA servers.

If we use third party service providers that are based outside the European Economic Area (EEA) and this will involve the transfer of your personal data outside the EEA as a result, the transferred data may not be processed and protected in the same way as set out in this Privacy Policy. You need to be aware that if your information is transferred to a country outside the EEA, that country may not have adequate data protection laws or appropriate safeguards.

However, when we transfer your personal data out of the EEA, we endeavour to ensure that a similar degree of protection is afforded to it by implementing at least one of the following safeguards:

By transferring personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

Please contact by using one of the methods set out on the first page if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

How long do we keep you personal information?

We will only retain your Personal Information for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements. At the moment we consider this to be 3 years from last contact and 6 years to maintain and retain records in connection with legal claims and regulatory investigations; and for governance & compliance purposes.

In some circumstances we may anonymise your Personal Information (so that it can no longer be associated with you) for compliance, governance, legal and/or regulatory purposes in which case we may use this information indefinitely without further notice to you.

Processing your data for other purposes

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason, and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us by using one of the methods set out on the first page.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Can I make a formal complaint?

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so, in the first instance, please contact us by using one of the methods on the first page.